Trucktax^® Announces the Launch of a New Paperless Driver Trip Reporting Solution

This system will provide fleet managers, company accountants and their IFTA/Fuel-Tax compliance management team with fast access to the trip reports prepared by drivers in a paperless format, delivered direct to their computers.

This system is an online trip report form that looks and function like a paper trip report form, but is even easier to use and will simplify the trip reports preparation process for drivers who currently prepare and submit paper trip reports to their Carriers.

With this system, drivers will simply login to our trip reporting web-page with their user-name and password, which will take them to the trip report preparation by data input page.  Here the driver would simply fill in the information as if preparing a paper trip report.

Some of the unique benefits to the driver preparing the trip report will be the opportunity to enter the correct date format by clicking on the date icon and clicking the correct date for the trip. Next is the simplification of the STATE traveled? Drivers will simply click the choose a STATE box and select the state from the popped up listing of States and Provinces. Here they eliminate the chances of using the wrong state abbreviation.

Further benefits include not having to do any of the addition and subtraction in order to fill-in the total kilometers or miles Traveled in each state or province. They can simply enter the odometer readings and the system will calculate the kilometer or miles Traveled for reporting to their Carrier management or Fuel tax reporting service bureau. 

Alternatively, they can enter the miles or kilometers traveled in the miles/kilometer column.  Similarly for fuel purchased; reporting the process is made easy.

The unique benefits to Carrier management and their team is the fact that they will now receive trip reports from their drivers as soon as they are prepared, instead of when the drivers return to the office or Yard.

With this system, as soon as the driver completes the entry of the trip report information and clicks the submit button, the system will send a copy of the trip report to the carrier as well as a copy to the driver by email. In addition, if applicable, the system will send a copy to a specified Fuel tax reporting service bureau.

This means that Carrier management will be able to work on driver settlement long before the driver returns from a trip.  Accounting will be able to do any required costing also without having to wait for the driver to return and turn in the trip reports.

For Carriers fleet management and IFTA compliance tasks, trip reports will be easy to read. Miles/kilometers Traveled will be accurately calculated, states abbreviations will be correct.

For future audit management, trip reports will be stored electronically, eliminating the need for Staff-filings in file cabinets. Trip reports received as a ready to use electronic file can be stored in its electronic format by driver, by month or by any preferred filing for retrieval combination by the click of the mouse instead of having to shuffle through piles of paper that over time becomes less readable.

This system and solution is also our way of helping Carriers, Drivers and Owner-Operators move to a more paperless system of trip reporting while contributing to reducing our carbon footprint on the planet.

At the bottom-line; this system and solution offers benefits with no new infrastructure cost to Carriers, Drivers or Owner-Operators. No Software to buy - No Licensing fee - No Renewals or update fees - No Contracts and No new computer procedure for drivers to learn.