The Monthly Envelope System

Under this service system, you would simply send us an envelope with all of the applicable business information on a monthly basis, by mail or courier.  

NOTE: - For your convenience, we will provide a set of labels that are pre-addressed to our office in Markham, Ontario, to make it easy for you to address the monthly envelopes used to send us the business information for processing.

In these monthly envelopes, you would send us the required and applicable business information as indicated below.

In addition, always including a copy of your GST/HST return form (page-1) received from CRA.

If applicable, also send us copies of any notices of assessment and/or requests for information from CRA and the applicable monthly Trucktax service fee.

To be specific you would send us:

·         Income information

Broker Settlement Statement

Or Copy of Invoices, if you bill your client directly

·         All applicable Truck Operating Expenses, including:

• Fuel Receipts or Fuel Purchase report

• Truck Repairs and Parts purchased receipts/invoices

• Truck Insurance -

• All other business related expense receipt

• Support Transportation expense receipts if applicable

• Home office expense receipts

• Entertainment receipts

• Bank Statements - with notations where required for direct debit expenses, where no other receipt of invoice will be provided.

·         Copy of Truck Purchase or Lease agreement/Contract

NOTE-1: If you operate into the United States, you must separate expenses into two categories. U.S. funds and Canadian funds to allow us to easily identify these and be able to accurately claim the U.S. operating expenses in Canadian funds and make available, if required, a U.S. funds operating statement.

NOTE-2:  Clients using our Envelope system to send   us the business information each month, can elect to using our customized forms system.

Under the customized forms system, we will supply a set of business information capture forms, that clients simply fill-in the expense amounts from their expense invoices and receipts. (No totaling required) and place these forms in an envelope along with all other applicable information as indicated above.

The Business Process Management System

As we process your business information each month, we will be sending you a set of financial reports each quarter designed to help bring more meaning to the business and the bottom-line.

To review the reports we send you and other available on request, click the deliverables link below:    

   DELIVERABLES