We know that you receive a lot of paper in your business from
your broker or Carrier Company and the various service
providers, repair garages, fuel station and others.
These paper documents are your valuable business source
documents that must be used to create the accounting and
bookkeeping information needed to prepare your business books,
file your HST, prepare your year-end financial statement and tax
returns.
As a result, to convert your business to paperless, we setup a
system that will allow you to easily convert these paper
business documents into electronic files or data in a
spreadsheet that you send to us for processing.
Next, simply file the paper source documents attached to our
customized document management form included in the
TruckersBooks
software in an audit ready format to support
future audits if or when your business is audited.
With our
TruckersBooks customized for Truckers Spreadsheet
system.
This spreadsheet bookkeeping system for truckers is easy to use
and requires no accounting or bookkeeping experience.
As a
trucker, you are required to prepare a lot of paper reports
including a trip report and driver log. If you can fill-out
these forms to create these reports for your Carrier management and
DOT compliance, you can use the
TruckersBooks
spreadsheet.
You can have this spreadsheet on your home-office computer or if
you use a laptop computer and travel with it in your truck, you
would keep the spreadsheet on your laptop.
As you truck across Canada and the United States and accumulate
the various business income and expense receipts and invoices,
at your convenience or during waiting time, simply open your
computer, click on your spreadsheet, enter the expense amount
total of the road expense from the receipts in the spreadsheet
column that represent the type of expense the invoice or receipt
represents.
Similarly, if you are a short haul trucker, you could do this at
the end of the day from your home office and when done, print
the document management form, attach the receipts and invoices
you just entered or entered during the month and file this away
for future audit support if required.
Now when it comes to Bank Statements, you usually know what each
line item is for. So instead of sending this to us or to another
accountant, simply highlight the deductible expenses that were
directly debited from your account and enter these in the
designated spreadsheet column.
As a
bookkeeping software support client, you should send us a copy
of the bank statement to allow us to review the information as
part of our information integrity management support.
In addition, if you purchase, lease or sell a business asset
(Truck, Tractor, Trailer or service vehicle) you should go to
the asset management worksheet and enter the
equipment purchase, lease or sale information and send us a copy
of these documents by fax or email at the end of your business
report month.
For HST reporting, you will receive an HST return from CRA on a
quarterly basis. As you receive these, you would send us page-1
of the return form.
AT year end, for personal tax report preparation, send us copies of
T-Slips and other tax deductible receipts not previously
provided by fax or email to allow us to prepare the personal tax
for you and your spouse and family if applicable.
Paperless
Bookkeeping FEES:
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