The Benefits!

Moving your driver trip reports preparation function to paperless will save time and money and increase productivity and reporting accuracy, as well as simplify the document storage and retrieval of trip reports in the event of a fuel tax/IFTA audit or for any other reason.

For the Trucking company

• The simplification of the process of collecting trip reports from drivers.

• The opportunity to have an easy to manage document storage system.

• Having an easy to perform document retrieval system for audits or any other reason.

• The opportunity to eliminate the need for trip reports filing and related filing cabinets.

• No more staff time needed to be invested in filing of paper trip reports.

• Reduce paper storage space in offices and warehouses for boxes of trip reports.

• A more simplified data entry process from trip reports with easy to read, legible information for companies who do their own trip report processing and fuel tax reporting.

For trucking companies that use an outside agency for their IFTA and other Fuel Tax reporting, they will no longer have to collect trip reports from drivers, count, batch, package and ship/mail to their outside fuel tax reporting agency. 

Instead, as part of the on-line trip reporting process, a copy of the trip report submitted by the driver on-line could be automatically sent to the fuel tax reporting agency with a copy to the trucking company for driver settlement and other fleet management purposes.

low cost offsite backup storage of driver trip reports.

• With the Trucktax paperless trip reporting service, as drivers submit their trip reports on-line, three copies are create automatically.

  • One copy goes to the driver’s carrier company.

  • One copy goes to the driver at his/her email address.

  • One copy is retained as offsite backup for the Carrier and/or driver.

No need for more of these:

For the driver or independent trucker

He or She will spend less time preparing the trip report. They will eliminate the need to do any of the calculation to arrive at the miles/kilometers traveled in each state/province, thus eliminating the potential for errors in the miles/kilometers and/or fuel being reported for their unit and they will always have a clean, professional looking trip report being delivered to their company electronically and on time while also being able to have a copy for their own file sent to their email address.

The Bottom-line Benefits to drivers:

• Drivers gain accuracy in their reporting, significantly reducing the time spent after a trip preparing the trip reports, leaving them more time with their families. 

• Drivers will be able to submit trip reports 24/7 from anywhere, from any computer with Internet access.

• Drivers will be able to prepare trip reports on-line after each trip leg or after a complete trip.

• Drivers will also have the benefit of a clean file copy of trip reports submitted to their Carrier company and/or fuel tax reporting agency on their computer for always easy access.

• The process of submitting a trip report on-line will automatically create a file copy for the driver, sent to their personal email address enabling them to store same on their computer for anytime access as required.

• Drivers will eliminate the need to make photo copies of trip reports. Enjoy operating in a paperless world as it relates to their trip reports, by also having a copy of the report they completed sent to their email address with a copy direct to their IFTA –Fuel Tax reporting agency.

Other Benefits

The Trucktax paperless trip reporting benefits extend beyond trip report data collection to providing IFTA and Fuel Tax Reporting and compliance management.

Under the Trucktax fuel tax management and reporting service system, the process continues to be paperless. As the applicable IFTA and other state tax returns are prepared, where there is no tax payable, these tax returns are filed directly with the state/province with electronic copies sent to the trucking company or to the Independent trucker for their information and electronic file retention.

For tax returns with tax payable amounts, these are sent as a printable original by email with instruction that the return or returns be printed and that a check/cheque be attached for the amount shown as tax payable on each return and mail to the address shown on the return, or by simply using the return envelope provided by the state/province.

Conclusion

Moving your driver trip report preparation to Trucktax paperless on-line system and/or to Trucktax IFTA and Fuel Tax paperless reporting system means, really going paperless.

For more information contact Trucktax - Phone: 905-477-7773