1.    Login with your assigned user name and password

a.    Login-in will bring you to the trip report form which will have your company name, and you’re your Trucktax client account number.

2.    Begin by entering your trip summary information

a.    Enter Unit Number

b.    Trip Number if applicable

c.    Date the Trip Started

d.    Date the trip Ended

e.    Enter the City where the trip started

f.     Enter the city where the trip ended

g.    Enter the Most distant turnaround point or trip destination

h.    Enter your email address

i.      Enter the Beginning Odometer reading

j.     Enter the Ending Odometer reading

Note here that the system will show the total miles or Kilometers of the trip based on the beginning and ending Odometer reading entered, which will be the total of the miles or kilometers entered in the trip details section of the trip report form.

k.    Check the “Is distance information in Kilometers or Miles” box to tell us if your distance information is in miles or kilometers.

l.      If your fuel is supplied from your own bulk facility please indicate if the quantity issued is in Gallons or Litres.

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3.  You are now ready to enter your trip details;

a.    Enter the trip date by clicking the date field and selecting the trip date from the popup calendar.

b.    Click the state field to select the state you wish to show as the trip state

c.    Enter your Odometer reading or trip miles

Here you have an option of entering one-or-the-other whichever is easier for you.

However, do not enter both.

If entering Odometer readings, enter the odometer readings based on whether you are using entry or exit for your recording capture timing.

 If your trip distance is available in total miles or kilometers traveled in each state/province, then skip the Odometer field and go to the miles/kilometers field and enter the miles/kilometer traveled in each state or province.

If some of your miles/kilometers was traveled on toll roads, enter the miles/kilometers applicable to your toll roads

Next go to the highway used field and enter the highways used.

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4.    Entering your fuel purchase information.

a. Select the state/province where the fuel was purchased by clicking the state/province field and selecting the state or province

b.    Enter the fuel purchase date by clicking the date field and selecting the date form the calendar that pops up for your convenience.

c.    Next go to the Vendor field and enter the name of the place or company where the fuel was purchased

d.    Next go to the fuel Gallons or Litres column and enter the quantity

e.    Next go to the G/L field and enter a G, if the fuel purchased was in Gallons or enter L if the fuel purchased was in Litres.

f.     Next enter the amount paid.

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5.    Once you have finished entering your trip, it is time to send the trip to us.

     Here you have two options

a.    Submit and continue – Click submit and continue if you have more trips to enter and wish to stay online entering your other trips.

b.    Submit and end – Click submit and end when you have no more trips to enter.