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paperless Green Bookkeeping
Going green is going
paperless. Your reasons for going paperless is to save money and
document management hassles in the event of an audit and
help preserve the environment and reduce your business operating
time and costs and carbon footprint contribution to the planet.
To help you move your trucking business from paper to paperless, we created
TruckersBooks.
A unique easy-to-use Bookkeeping information management and control
system software, that you would have on your desk-top or laptop
computer to simply enter your income and expenses, at times that are
convenient to you and file away the paper invoice and receipts using
the document management system incorporated into the software.
This
service system is created to provide convenient and dependable
bookkeeping and tax services to our clients, while focusing on
Paperless Bookkeeping that will consistently deliver accurate and reliable
financial reports and tax returns to our clients, while minimizing
our mutual carbon footprint and the effect our service delivery system has
on the environment.
A huge factor in achieving this goal is our shift to operating a
paperless business and service delivery system; utilizing available
and emerging technologies that will bring enhanced service
convenience to our clients.
Under our
“TruckersBooks,
Bookkeeping Information management and control Software System"
you will realize
immediate time and cost benefits by not having to travel to our
office for meetings:
-
Either to get started using our service
-
Or to
pick up a completed tax return
-
Or to deliver your business
information for bookkeeping and tax compliance process management
and reporting.
So in our collective effort, we are working to minimize our use of
paper, which contributes to minimizing the use of water as each
piece of paper takes approximately 10 litres of water to produce.
This green Bookkeeping service system, will contribute to the reduction in the number of
trees that must be destroyed to make paper.
In addition, our paperless green bookkeeping service system, is designed to
eliminate the need for you to travel to our office, this way helping to reduce
your carbon footprint by reducing the
fuel you would use to travel to our office.
So, Trucktax Green Bookkeeping service is a unique paperless Bookkeeping
that will also give you more control of your business documents and
provide you with some instant operating information as you use the
special spreadsheet we created customized for Truckers.
Features and Benefits
include:
· No office visits required. Clients no longer have to travel to our
office. Instead, all meetings available via Toll-Free phone and,
where applicable, via Skype.
Telephone meetings can be scheduled anytime, Monday to Saturday with
just one call. If we are unable to answer you call, simply leave us
a voice message and we will return your call within two (2) hours.
· Bookkeeping information can be sent
to us from the comfort of your home
as scanned documents uploaded direct to us through our website
upload portal at:
►Bookkeeping
Info Upload
or
by using one of the following convenient business information
delivery systems.
►
Trucktax Bookkeeping info-submit system.
►
TruckersBooks spreadsheet System
· In addition, long-haul truckers can use this
system to submit on the road
business expense information from any computer with Internet access,
using either the spreadsheet program or the on-line bookkeeping
info-submit system.
This way,
instead of
placing these receipts in the glove compartment, or in the sleeper,
or in your pocket, which usually cause these receipts to fade and
result in loss deductions.
· Under
this service system, you could
save up to $600.00 per
year off your Bookkeeping services fee.
· In
addition, you will benefit from the convenient and easy access
method of receiving financial reports and tax returns by
email or by login into our secure data delivery server and
downloading your financial reports and tax returns to be signed and
filed (Mailed to CRA).
If you utilize the download service
feature, you will be able to store your reports on the server and
login and access any report at any time without storing this data on
your computer and having to worry about backups, computer viruses or
a computer crash.
This means, never having to store paper copies of TAX RETURNS. Instead
your tax returns will be automatically stored in your web-access
file on our server in the cloud with copies on the Trucktax data
management server.
However, you will
still have to
retain your original (paper) source
documents for audit
records retention compliance.
To simplify this process, we have built in a unique Documents
management system to allow you to easily retain your original source
documents in a manner that will meet the record retention
requirements of CRA in the event of an audits.
The
“TruckersBooks Bookkeeping Information management and control Software System"
. Is further enhanced
with our support and
communications system.
Clients can call our office Monday to Saturday. In cases where we
are unable to answer a call, it goes to our voice mail. However, all
calls to our voice mail will be returned within two hours.
As we strive to operate in a paperless environment, there will
always be information and copies of documents that need to be
delivered in their original format. To meet these occurrences, we
provide a Toll-Free fax so these can be sent to us by fax 24/7.
To allow clients to send us a message anytime from any computer with
internet access, without the need to have or use their own email
account.
With this system, clients logon to the
Contact-us
section of our website, check the already a client link and
type the message.
We will usually send a reply by email if applicable or contact them
by phone within two hours.
The bottom-line:
Going green with
“Truckers Bookkeeping management Software System"
will make our
service look and feel like we are working from an office at their
home.
However, to get the full benefits of a green bookkeeping and tax
service system that contributes to a joint reduction in our mutual
carbon footprint, you will need to make a small tax deductible
investment in a set of business equipment for your home office.
Our recommendation:
Total estimated tax deductible investment, $700.00
to $1000.00.
To complement this investment, you will need a home
phone, Internet and an email address. | 
